Freezer & biorepository tracking software

Why Freezerworks?

Tracking of sample and aliquot lineage for effective traceability of cell lines, tissues, slides, cell therapy and blood products, and more

Empowerment: Flexibility to add and remove fields, adjust entry and viewing screens, label formats, without the need of a programmer or custom work order

Complete, configurable annotation of Patients, Samples & Aliquot records

Dynamic relationships and interactions between data fields: calculations, dependencies, color highlighting, and smart pick lists

Workflow management for checking out/checking in, shipping, pulling and testing of samples and aliquots

Enterprise-wide solutions: Gives multiple groups ownership of freezers, data fields, entry and view screens, reports, and more

Simple to complex searches on any and all fields

Powerful and flexible import features for adding and modifying data

Configurable security to prevent unauthorized access to sample data, freezers, and patient data

Completeness: A reliable and affordable LIMS for managing tests and results for clinical and research use

Complete and secure audit trail to meet regulatory requirements

Manage Studies instead of expectations

Flexibility: Access to your inventory data with our Web Client using any supported web browser or with our Freezerworks Client software.

What Sets Freezerworks Apart?

Unlike many freezer inventory programs, Freezerworks is sample-centric rather than freezer-centric. This design allows you to begin your data entry and management from the perspective of the sample, then go to the freezer to assign locations.

Freezer-centric programs force you to start and work primarily from the perspective of the freezer or freezer box. Storing aliquots in multiple freezers and freezer sections using a freezer-centric approach can get cumbersome, hard to manage, and overly restrictive for the many workflow needs that call for a sample-centric approach.

More Benefits:

  • Centralizes and streamlines your institution's freezer inventory management while allowing different groups and projects to have their own data fields, entry screens, and freezers.
  • Saves developer costs and system down time because the lab is empowered to make changes. You do not need to be a programmer to set up and use Freezerworks.
  • Protects sensitive sample data (e.g., select agents, confidential patient information) from unauthorized access with security levels that either permit or restrict access to samples and/or freezers by departments, groups, and individuals.
  • Streamlines data transfer and data access with integrity by exchanging data with other programs electronically through the powerful file import/export options, SOAP API, or the new REST API with Web Client for browser based searches. SQL Views display relevant information on samples and patients stored in other databases with an easy to use setup option.
  • Operates in a cross-platform environment so that laboratory personnel can continue to use their preferred operating systems. Runs on Windows, Mac, or both. Client server allows both Mac and Windows computers to access the same server.

More Features:

  • Tailor the program to match all freezer/refrigerator rack and label systems. Quickly move boxes and racks from one freezer or shelf to another
  • Use the Batch Entry option to quickly enter hundreds of samples and aliquots at one time. Build kits for managing the samples for clinical trial visits.
  • Batch update sample information for fast processing and large corrections (with audit trail security and roll back option).
  • Find samples quickly using enhanced search capabilities.
  • Configure and print bar code and human readable vial labels designed to withstand long-term cryogenic storage and thawing processes.
  • Create reports with the flexible report writer.

"Our IT department is very pleased with how easy it is to maintain and support. Considering we gave up an Oracle server-based application for Freezerworks, they are thrilled."

Susan Mason
Lab Manager, AFRIMS

"With many new students working in the lab, we were notorious for pulling samples and not returning them. This was causing a real problem because the samples are so valuable for our longitudinal studies. With Freezerworks, that doesn't happen anymore."

Robert M. Clancy, Ph.D.
NYU School of Medicine