Category: 2025

LIMS 101: The Beginner’s Guide to LIMS – Part 2

LIMS 101 The Beginner's Guide to LIMS

In our previous blog post, we introduced the concept of Laboratory Information Management Systems (LIMS), explored why labs need one and highlighted the key features of a LIMS, click here to read it. In Part 2, we’re taking a deeper dive into when the right time to implement a LIMS is and the crucial steps for the implementation. Whether you’re a lab manager, IT specialist or decision-maker, this guide will help you determine the best approach for your lab’s digital transformation.

When is the Best Time For a LIMS

The decision to implement a LIMS should be based on a combination of factors that will ensure it delivers value to your lab. Here are the key considerations:

1. Test Volume

First of all, the test volume conducted by the laboratory is an important consideration. A general guideline is to have a minimum of 500 tests per month before considering the implementation of a LIMS. This indicates that the laboratory has a significant workload to warrant LIMS adoption. However, test volume alone shouldn’t be the only deciding factor.

2. Laboratory Size

Even though test volume is important, the size of the laboratory or company should also be taken into account. Sometimes a laboratory conducts 500 tests per month, but it may be relatively small. In such cases, it is advisable to wait until the laboratory reaches its maximum capacity, typically around 300-350 tests per month per staff member, before moving forward with a LIMS.

3. Return on Investment (ROI)

One crucial factor to consider is the Return On Investment (ROI). Determining ROI is an important step in justifying an investment in LIMS. This evidence-based approach allows laboratories to make informed decisions. By evaluating the expenses incurred in the lab operations—such as labor costs, material waste and manual errors—laboratories can estimate the potential cost savings and efficiency gains that a LIMS can bring. For instance, if you run 500 samples monthly, you can save up to 117,000 AUD annually. If you’d like to calculate your ROI with details, reach out to us to get our ROI Calculator sheet.

4. Regulatory Compliance and Data Security

Laboratories often face stringent regulatory requirements that demand accurate and secure data management. Moving to a LIMS helps meet regulatory standards, maintain data integrity and ensure a secure environment. A well-implemented LIMS provides comprehensive audit trails, automated compliance reporting and robust data security features. Laboratories should assess whether their existing systems meet compliance and security needs before proceeding.

5. Complexity of Workflows and Data Management

If your laboratory’s workflows are becoming increasingly complex or involve multiple departments (such as sample tracking, testing, analysis and reporting), it’s a sign that a LIMS could help streamline these processes. A LIMS allows seamless data flow across various functions, eliminating manual data entry, reducing errors and improving overall efficiency. 

How to Implement a LIMS in Your Lab

Implementing a LIMS is a strategic decision that involves careful planning and coordination. The process typically involves several key stages:

1. Assessment and Planning

The first step is to assess your lab’s current workflow, data management needs and pain points. This will help you determine the specific functionalities your LIMS needs to have. You’ll also need to outline your budget, timeline and goals.

2. Choosing the Right LIMS Solution

There are many LIMS options available, ranging from highly customisable platforms to off the shelf solutions with configuration. It’s important to choose one that aligns with your lab’s requirements, both in terms of features and scalability. At this stage, it’s worth consulting with LIMS vendors to discuss your needs and evaluate demos. To book your free personalised demo with us, click here. 

3. System Configuration and Integration

Once you’ve selected a LIMS, the next step is configuring it to fit your lab’s processes. This may include integrating the LIMS with existing instruments, databases and other lab systems. This step can be time-consuming, but it ensures that the system works smoothly and efficiently. If you’ve selected the right LIMS, you should be able to get support from your vendor. 

4. Training and Support

Proper training is crucial for ensuring that your lab staff can effectively use the new system. Most LIMS vendors offer training sessions, user manuals and ongoing support. It’s important to encourage your team to embrace the change.

5. Go Live and Continuous Improvement

After testing the system and ensuring everything works as expected, you can officially launch the LIMS in your lab. Even after the go-live, continuous monitoring and optimisation will be necessary to address any issues and ensure the system evolves with your lab’s needs.

QLIMS

If you’re ready to take the next step in transforming your lab’s operations, we’re here to help. Our team offers personalised demos to walk you through the best LIMS solution for your unique needs. Click here to book your free QLIMS demo today and get started on your journey toward a more efficient and secure laboratory.

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    LIMS 101: The Beginner’s Guide to LIMS (Laboratory Information Management Systems) – Part 1

    LIMS 101: The Beginner’s Guide to LIMS (Laboratory Information Management Systems) - Part 1

    Laboratories today generate a large amount of data, manage complex workflows and adhere to high regulatory standards. At this point, you need a solution for your lab management, and that’s where LIMS steps in. In this ultimate blog, we will be learning LIMS 101, the beginner’s guide to Laboratory Information Management Systems.

    Think of LIMS as the conductor of an orchestra in the lab management world. Just as a conductor brings together diverse instruments to create a harmonious symphony, LIMS integrates various lab processes and data streams to create an efficient workflow. With LIMS, labs perform at their best, hitting the right notes every time.

    Here are the titles we cover in this blog post, 

    • What is a LIMS? 
    • Why Do Labs Need a LIMS? 
    • Key Features of a LIMS?

    What is a LIMS?

    A Laboratory Information Management System (LIMS) is software designed to help labs manage their samples, data, and workflows effectively. Depending on the LIMS vendor, it includes a wide range of features tailored to lab needs. From sample management to reporting, customer portals to instrument integration, it covers many essential functions. It’s a comprehensive tool that streamlines operations, enhances accuracy, and ensures compliance with industry standards.

    Why Do Labs Need a LIMS?

    The need for LIMS arises from the increasing complexity of laboratory operations. Managing samples, tracking results, integrating instruments and ensuring regulatory compliance can become overwhelming without a centralised system. LIMS provides the structure and support labs need to operate smoothly and scale efficiently.

    Why your lab needs a LIMS covers the key features and benefits of a LIMS. There are many capabilities that a LIMS can bring for your laboratory. 

    Key Features of a LIMS

    1. Sample Management: 

    LIMS provides powerful tools to ensure effective sample tracking and management. Unique identifiers like barcodes allow you to track samples throughout their lifecycle, from collection to storage to analysis.

    2. Workflow Automation: 

    Automation is a cornerstone of LIMS functionality, helping labs reduce manual tasks. Less admin work and more science. You can also integrate with instruments to automatically collect and record data, reducing manual entry errors. 

    3. Data Management:

    Managing vast amounts of lab data is made simple with LIMS. Securely store both raw and processed data in one location, ensuring easy access and management.

    4. Compliance and Security:

    LIMS helps labs meet strict regulatory requirements and maintain data integrity. Maintain detailed logs of all actions within the system, ensuring accountability and transparency.

    5. Reporting and Insights:

    Get a clear picture of your lab’s performance and outcomes. You can even create personalised reports to meet your lab’s unique needs. 

    LIMS is not just a tool; it’s an enabler of excellence in laboratory management. Whether you’re managing a genomics lab, a clinical facility or an environmental testing center, the right LIMS can transform your operations. It’s time to harmonise your lab’s processes with a system that’s built for the future.

    If you’re curious about implementing a LIMS or wondering if it’s the right time for your lab to adopt one, click here to read Part 2. If we haven’t covered your questions in this blog post, feel free to reach out—we’d be happy to help! 

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      AI Meets Labs: How AI Transformed Industries, Time For Labs

      AI Meets Labs

      Artificial intelligence (AI) is gradually being implemented in almost every aspect of our lives. Across various industries, AI has driven efficiency, growth and innovation. From retail to healthcare, companies are tapping into AI’s power to unlock new opportunities and streamline operations. Now it’s time for laboratories – AI meets labs. 

      According to the report by Deloitte, annual potential savings from artificial intelligence (AI) for the US health care system is US$360 billion over the next five years. In manufacturing, AI powered robots have saved thousands of man hours and boosted productivity. 

      Besides the commercial benefits there are many advantages of AI in different aspects of our lives. Meta launched a system called ‘AI for Accessibility,‘ in collaboration with Be My Eyes, to support people with visual impairments. This system uses AI to provide real-time assistance, helping users navigate their surroundings, read text, and identify objects, making the world more accessible to everyone. Even this blog post was created with the help of an AI tool, saving me hours of work.

      Why Not Labs?

      Labs are often overloaded with repetitive tasks, manual data entry and inefficiencies in data management. Whether it’s tracking samples, maintaining records or analysing test results, lab teams spend a significant amount of time on administrative tasks that could be automated or streamlined. This is where AI can make a dramatic difference.

      AI Meets Labs: QLIMS + AI

      Imagine having an AI-powered assistant that can query your lab’s database. This could save time and boost productivity. So your valuable time can be better spent on innovation and research. 

      We’re so excited to bring AI into the world of laboratory information management. With our AI assistant for QLIMS, labs can query their databases with ease. t’s like having a lab assistant that never sleeps—always there to help. 

      AI is transforming industries across the globe, and now it’s time for labs to benefit from this technology. By integrating AI into your lab’s workflow, you’ll not only save time but also increase efficiency, accuracy and productivity. We’ll be sharing more updates soon, get ready to experience a smarter and more efficient lab! 

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        10 Tips for Choosing the Right LIMS in Genomics

        10 Tips for Choosing the Right LIMS for Genomics

        Managing a genomics laboratory requires specialised tools to handle complex workflows, large volumes of data and highly specific integrations. Selecting the right Laboratory Information Management System (LIMS) can transform the way genomics labs operate, helping them streamline processes, reduce errors and scale efficiently. However, not all LIMS are created equal, and the needs of genomics labs go beyond the basics of traditional LIMS capabilities. In this guide, we’ll explore the critical factors 10 tips for choosing the right LIMS in genomics. 

        Here’s a streamlined guide to the key features and capabilities you should consider when making your decision:

        1. Sample Management

        • Tracking and Identification: Support for barcode/QR code integration to uniquely identify and track samples.
        • Metadata Capture: Ability to store detailed metadata for each sample, including origin, preparation, and storage conditions.
        • Batch Management: Handle batch processing of samples for high-throughput sequencing.

        2. Workflow Automation

        • Protocol Configuration: Configurable workflows for DNA/RNA extraction, library preparation, sequencing, and data analysis.
        • Pipeline Integration: Integration with bioinformatics pipelines and data analysis tools.
        • Quality Control: Automated checks and reporting for sample quality metrics (e.g., RNA integrity, library concentration).

        3. Instrument Integration

        • Device Compatibility: Connectivity with sequencing platforms (e.g., Illumina, Oxford Nanopore) and ancillary equipment (e.g., PCR machines, spectrophotometers).
        • Data Import: Automated data retrieval and parsing from instruments into the LIMS.

        4. Data Management

        • Raw and Processed Data Storage: Capability to store raw sequencing data (e.g., FASTQ files) and processed results (e.g., BAM, VCF files).
        • Data Versioning: Maintain a version history of processed data and analysis results.
        • Scalability: Handle large datasets typical of genomics studies.

        5. Regulatory Compliance

        • Data Security: Secure data storage with access control and encryption.
        • Audit Trails: Maintain detailed logs of user actions and data changes.
        • Compliance Standards: Support for standards like ISO 17025, CLIA, and HIPAA.

        6. Reporting and Visualisation

        • Custom Reports: Generate reports on sequencing quality, variants, and sample statuses.
        • Data Visualisation: Built-in tools for visualising data. 
        QLIMS Visualisation

        7. Collaboration and Communication

        • User Roles: Define roles and permissions for team members.

        • Data Sharing: Facilitate data sharing with collaborators while ensuring privacy.

        • Real-Time Updates: Notifications and updates on sample or project status.

        8. Configuration and Scalability

        • Flexible Configurations: Configurable fields, workflows and reports to align with specific laboratory requirements.
        • Growth Support: Scalability to support an increasing number of samples, instruments and users.

        9. Training and Support

        • User Training: Resources for onboarding and training lab personnel.
        • Technical Support: Dedicated support for troubleshooting and system updates.

        10. Integration with Cloud and SaaS Platforms

        • Cloud Compatibility: Ensure the LIMS supports cloud-based deployment, providing secure access to data anytime, anywhere.
        • SaaS Benefits: Take advantage of subscription-based models, which offer automatic updates, reduced infrastructure costs, and scalability.
        • Third-Party Integrations: Seamless connection with platforms like AWS, ensuring advanced data storage and processing capabilities.

        Choosing the right LIMS tailored to genomics ensures smoother workflows, compliance with regulations and the ability to scale. A system like QLIMS provides these features and more, helping your lab achieve operational excellence.

        Contact us today to book your personalised demo!

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          The Secret to Laboratory Success: Configurable Low Code LIMS

          The Secret to Laboratory Success: Configurable Low Code LIMS

          Laboratories face the challenge of keeping up with growing data volumes, evolving workflows and increasing demands for efficiency. How do the most successful labs thrive in this environment? The answer lies in adopting systems that offer flexibility without complexity. Enter configurable low-code LIMS—a game-changer that empowers labs to adapt quickly, reduce costs and streamline operations like never before.

          Gone are the days when laboratories needed extensive custom coding to tailor their systems. With low-code solutions like QLIMS, labs can achieve the perfect balance between configurability and simplicity. But what makes configurable low code LIMS the secret weapon for modern laboratories? Let’s explore.

          What is Customisable and Configurable LIMS for laboratories? 

          Before diving into the specifics, if you are new to “LIMS”, you can click here to learn more about it. Let’s continue with what we mean by “customisable” and “configurable” when it comes to Laboratory Information Management Systems (LIMS). While both terms refer to adapting the system to a lab’s needs, they offer different approaches.

          • Customisable LIMS typically involve deep modifications, often requiring developers to write complex code to meet unique laboratory requirements. While this offers a high level of flexibility, it comes with significant time, cost and resource investment.
          • Configurable LIMS, on the other hand, empower users to make adjustments without the need for coding. Through simple tools like drag-and-drop interfaces and intuitive settings, lab managers can configure workflows, data fields and user permissions to meet the specific needs of their laboratory. This flexibility enables labs to adapt quickly to changing demands without the overhead of custom coding.

          In essence, a configurable low-code LIMS combines the best of both worlds—giving labs the power to shape their system while keeping it simple and efficient. With QLIMS, this configuration is not just a one-time task but a continuous, seamless process that evolves as your laboratory does.

          Why Choose Configurable Low-Code LIMS?

          While the right LIMS choice depends on your laboratory’s specific needs, configurable low-code LIMS are increasingly preferred by lab managers. The reason? Configurable LIMS do more than simplify workflows—they offer a range of benefits that can significantly enhance laboratory efficiency, adaptability and scalability. Let’s explore the key advantages.

          1. Rapid Implementation

          Unlike traditional LIMS, low code solutions are quick to implement. Labs can adapt their systems within the weeks, keeping pace with changing workflows and needs.

          2. Empowering Non Technical Users

          Low code LIMS reduces dependency on IT. You don’t even need IT employees or technical expertise. It gives you flexibility with the changes in your lab. This approach allows non-technical users to create custom reports, workflows and data fields with ease. They can modify their systems to better fit the laboratory’s evolving requirements without waiting for a developer or IT specialist. 

          3. Cost Effective Solution

          As laboratories face tighter budgets, reducing costs without compromising quality is essential. Configurable low-code LIMS significantly lower the cost of development and maintenance. With less custom coding required, laboratories save on costly developer time and can allocate resources to more strategic areas of their operations.

          Imagine changes occur in your laboratory. With a customisable, complex code LIMS, you’d need to modify the code and implement major changes, which can be costly. However, with a low-code configurable LIMS, you can make ongoing adjustments internally. The less you rely on external technical support, the more you save.

          Choose the Right Solution for Your Laboratory

          In an increasingly complex and fast-paced world, laboratories need tools that can keep up with their evolving needs. Configurable low-code LIMS like QLIMS offer the perfect solution—providing flexibility, ease of use and scalability while reducing costs and improving operational efficiency.

          With QLIMS, labs no longer have to choose between functionality and simplicity. The power to adapt, integrate and scale is at your fingertips, without the complexity of traditional custom development.

          Are you ready to see how QLIMS can transform your laboratory? Get in touch with us today for a personalised demo and start your journey toward a more agile, efficient and future-proof laboratory.

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